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Importance of Bookkeeping in Restaurants
The Multitude of Transactions Make Bookkeeping a Challenge for Restaurants

In-house bookkeepers at a restaurant often struggle with the following:

Daily Food/Liquor Sales Accounting

Food and liquor sales may be subject to different tax rates and regulations, which require businesses to track and report sales by category carefully. Further complicating the bookkeeping process for restaurants is the need to track inventory levels and costs, as well as manage supplier payments and accounts receivable.

POS Revenue Reconciliation

With multiple payment gateways, multiple sales channels, and various discounts, it can be challenging to track and reconcile all transactions accurately. Moreover, the processing time for transactions can also differ, leading to timing differences in revenue recognition. Additionally, refunds, returns, and chargebacks can complicate the reconciliation process further.

Groupon and Discount Reconciliation

Groupon and other discount sites offer deals that can be redeemed at a later date, making it difficult to track the timing of sales and associated revenue recognition. Additionally, discounts and promotions can vary by product, time period, and sales channel, making it challenging to reconcile all transactions accurately.

Cash Flow Monitoring

Restaurants operate on thin profit margins, and cash flow management can be a real challenge. Restaurants need to ensure that they have enough cash on hand to pay for inventory, payroll, and other expenses, while also ensuring that they are bringing in enough revenue to cover these costs. This requires careful planning and forecasting, as well as regular monitoring of cash flow.

Payroll Management

Managing payroll can be a significant challenge for restaurants, particularly those with a large number of employees. Restaurants need to ensure that they are accurately tracking employee hours, calculating payroll taxes, and complying with labor regulations. This can be a time-consuming process that requires attention to detail and regular monitoring to ensure compliance.

Tip Reconciliation

Restaurants must ensure that tips are reported correctly for tax purposes and distributed fairly among staff members. However, tips can be difficult to track, particularly if paid in cash or through third-party apps. Additionally, there may be discrepancies between the tips reported by employees and those reported by the restaurant, leading to audits and penalties from tax authorities.

Vendor Payments

Restaurants need to maintain accurate records of all invoices received and ensure that they make timely payments to avoid late fees and penalties. However, managing payments can be complicated, particularly if vendors charge different amounts for the same products or services or if there are discrepancies in exchange rates for international payments.

Petty Cash Reconciliation

Because petty cash transactions are often small and frequent, they can be difficult to track and reconcile, particularly if there are multiple employees accessing the petty cash fund. Additionally, petty cash can be susceptible to fraud or errors, as there may be a lack of oversight or documentation around these transactions.

Why Choose IBN as
Outsource Bookkeeping Service

IBN's restaurant bookkeeping services offer a comprehensive suite to restaurants of all sizes. Our experienced professionals will handle all of your financial needs, including accounting, payroll for your staff, accounts payable, inventory, and more.

We provide customized restaurant bookkeeping services that are tailored to the unique needs of your restaurant business. Our bookkeepers are dexterous in using industry-leading software systems and technology to simplify the process while protecting vital financial information.

With our in-depth analysis of your current finances and operations, you can rest assured that you'll have a detailed understanding of your business's financials at any given time. Our timely reports will keep you informed on the status of cash flow, profits & losses, inventory levels, and much more. Contact us today for more information on our comprehensive bookkeeping services!

Benefits of
IBN Outsource Bookkeeping Services
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Experienced Bookkeepers

We boast over 22+ years of experience efficiently managing accounting records for restaurants businesses across the United States.

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Value-Driven Approach

Our goal is not only to minimize your expenses but to deliver value that justifies the cost.

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Ready to Scale

With our efficient management strategies, you can easily adjust the level of bookkeeping services you require, scaling up or down.

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Minimal Input Required

Our certified bookkeepers take care of all aspects of the bookkeeping process so that you can be hands-off and not involved.

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Your Data is Safe

You can have confidence in IBN's ability to protect your data as we use the latest security technology to secure our clients' information.

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Utilize Best Tools

Our certified bookkeepers can work with any accounting software you prefer, or we can recommend one that would be appropriate for you.



After approaching IBN with a complex and bespoke requirement, I’ve been impressed with the professionalism and knowledge of my technical contact and other


“We are now entering the fourth year of our relationship with IBN. This has been a hugely rewarding and valuable transaction for us with IBN as they are now responsible for the maintenance of data covering over 70% of the funds."


"IBN financial support is a top-class accounting services outsourcer. They act with speed in getting work done, and mobilizing additional resources as needed. Their greatest strength is pro-active communication with clients. I consider IBN a strong partner."